Optiver

Talent Management Coordinator

Optiver is a worldwide market maker and derivatives trading firm with offices strategically located in Chicago, Amsterdam and Sydney.  Attracting very ambitious, talented and results-oriented individuals to become members of a highly selective trading and support group is a primary contributor to our growth and success. The working environment at Optiver is truly unique; casual dress and low on bureaucracy, with energy focused on fostering a culture of innovation and excellence. Optiver US, LLC is registered with the SEC as a broker-dealer and participates in trading on various US securities and commodities exchanges.

Position Title:                     Talent Management Coordinator

Location:                              Chicago               

Department:                      Organizational Development

Reports to:                         Chief Organizational Development Officer

Optiver US LLC’s Talent Management Team (which includes Learning & Development, Recruiting, and Human Resources Operations) is seeking a Coordinator to join our team. This is a unique opportunity for a recent BA/MS graduate to explore different areas within the Human Resources function.  This role will enable you to work with multiple team leads and contribute to Optiver’s overall Learning & Development programs and the identification and retention of employees.  

Responsibilities Include:

Administration

Coordinate logistics for internal Learning & Development programs including creating and ordering materials, scheduling, communicating with participants, catering, room set-up etc. 
• Assist with scheduling of college recruiting events as needed including room reservations, catering, ordering materials, etc. 
• Distribute program materials and assignments for Learning & Development initiatives
• Assist with coordination of phone interviews and in-office interview schedules
• Plan and schedule recruiter and employee travel for campus recruiting activities
• Plan travel arrangements for candidates when needed
• Facilitate the process for and submit candidate reimbursements
• Assist with pre-employment screening; Prepare offer packages for full-time hires including drafting of offer letter/legal agreements, and benefits-related information
• Perform other administrative duties that support the department as needed

Program/Project Management

•        Support Learning & Development program design and development by contributing ideas and insight

Support Recruiting efforts at the university and experienced hire level by helping to develop and define recruiting strategies. 
• Assist with various marketing and brand building efforts for university students, Career Services, and academic departments 
• Participate in university recruiting events as needed and onsite recruiting activities like Super Saturdays and office visit events

Systems Management

Maintain Talent Management portion of internal employee website
• Assist with daily management of Applicant Tracking System (Taleo) by updating relevant candidate information
• Develop an internal Learning & Development data management system

Relationship Management

Address the needs of both internal (employees) and external (candidates) constituents
• Assist in managing correspondence with candidates throughout the interview process
• Follow up with program participants and answer questions when necessary

Data Analysis and Metrics

Contribute to reporting efforts and collecting metrics data for the Talent Management team and Management
• Produce status reports/metrics on weekly, monthly, quarterly, and year-end basis
• Assist with survey creation and dissemination to both employees and candidates

Requirements:

BA/MA Business, Communications, Psychology, Marketing, Education or other discipline required
• 0-2 years experience in human resources, talent management, and/or recruiting preferred (including internship experience)
• A strong interest in the human resources field and gaining exposure to various areas
• Self starter who is eager to work in an entrepreneurial environment at a competitive, growing capital markets firm
• Excellent organizational skills and ability to multi-task
• Strong verbal and written communication skills
• Creative with an ability to think “outside the box”
• Ability to analyze data and draw meaningful conclusions
• Intellectually curious; open minded; adaptable; and eager to learn
• Familiarity with Microsoft office applications; website maintenance a plus
• Attention to detail and commitment
• Proven ability to work in a team environment

EOE